Staying Organized: Part One | Lazy Leverage #11

In this episode, I team up with my Chief of Staff, Binsi (@BinsiDevadasan), who has been an integral part of my journey for the past 7 years. As our team expands globally, we've begun to document our "best practices" to onboard and share with new talents. Our first discussion centers on mastering organization through the effective management of inboxes, a crucial skill in today's interconnected work environment.

Through our conversation, you'll discover:

00:00 - Introduction to the art of staying organized, especially when managing a diverse, global team.

00:00 - Discussing the pivotal role organization plays in handling global talent efficiently.

00:35 - Unveiling the four fundamental principles of staying organized in any setting.

00:49 - The critical importance of managing inboxes for optimal organization.

01:17 - Evaluating the role of digital tools like Apple Notes, Clickup, and email in staying organized.

01:47 - Finding the right balance between relying on tools and maintaining an organized workflow.

02:21 - The necessity of establishing a robust system to underpin organizational efforts.

03:05 - Incorporating the 'Getting Things Done' (GTD) method by David Allen into daily routines.

03:31 - Emphasizing the 'capture' aspect of GTD to efficiently clear the mind and track tasks.

04:28 - Exploring how organizational methods have evolved with technology and workplace demands.

05:53 - How tools facilitate the GTD method, particularly in capturing and processing tasks.

06:11 - The significance of promptly capturing tasks and effectively monitoring inboxes.

09:06 - Addressing the challenges posed by platforms like Slack in capturing and organizing tasks.

13:06 - Strategies for 'cleaning your brain' by externalizing tasks and thoughts.

15:25 - The critical practice of regularly processing your inboxes to maintain clarity and focus.

17:28 - Differentiating work and personal inboxes, and managing each to prevent overlap and confusion.

23:29 - Identifying the three types of work and how each impacts our approach to organization.

23:58 - Wrapping up with insights on the overarching importance of being organized about your work.

If you're navigating the complexities of managing a global team or simply looking to enhance your organizational skills, this episode is packed with actionable advice and proven strategies. Binsi and I delve into the tools, methods, and mindsets that can transform how you approach work and productivity.

Stay connected for more insights and strategies by following @MatznerJon on Twitter and subscribing to our newsletter at lazyleverage.beehiiv.com.

Next Episode Teaser:

Tune in for "Staying Organized - Part Two," where we'll continue our exploration into effective organization strategies, tackling the challenge of managing the chaos of emails, Slack messages, texts, calls, and DMs. Discover how to bring order to the chaos and keep your workflow smooth and stress-free.